Every purchase requisition raised with the right item code
Requisitions raised without item codes cannot be matched at receipt and cannot be bought on blanket orders. Velocity finds the right code while the requisition is being written.
A container terminal operator, one of two workflows in a paid pilot
≥ 90%
of requisitions given a code, or a clear reason why not
Pilot target
≥ 85%
of recommended codes match the approved answer
Pilot target
≥ 40%
less handling time per requisition
Pilot target
Pilot target: the success measure a pilot is held to.
The problem
When a requisition is written as free text, the item code is left blank. Nobody notices until the goods arrive and the receipt cannot be matched, or until procurement tries to set up a blanket order and finds twelve descriptions of the same part.
What it costs today
- Procurement steps done partly or fully by hand
- 11 of 18
- Effect of a missing code
- receipts can't match; no blanket orders
The operator's own procurement process assessment, 2026.
The solution: a team of specialist agents
Intake
Reads the approved requirement from the agreed mailbox or folder.
Search
Searches the item master, past requisitions, orders and vendor records.
Recommend
Proposes the best-supported code, with its confidence and reason.
Review
Sends no-match and conflicting cases to a named reviewer, with the exact reason.
How it works
One case, step by step, in the systems the team already uses. An illustrative case: names, times and figures are representative.
11:02
Maintenance planner · Email
“Need 4 hydraulic hose assemblies for straddle carrier 14, same as last time.”
11:03
Velocity · Item master · Past orders
Three candidate codes. Last two orders for carrier 14 used the same one; the other two are superseded.
11:03
Velocity · Oracle EBS
Code added to the requisition, with the evidence and a timestamped record.
Before, and with Velocity
| Step | Before | With Velocity |
|---|---|---|
| Requirement | Free-text description | Structured record from the request |
| Item code | Left blank or guessed | Best-supported code, with evidence |
| Unclear cases | Found at receipt | Sent to a reviewer before the order |
What stays with your people
No-match and conflicting cases go to a nominated reviewer. In the pilot, every change is made in a test environment with a full audit trail.
Works inside
Oracle EBS · Item master · Email · Shared folders
How a pilot runs
Part of a twelve-week paid pilot, measured on the same cases before and after.
Questions
What does Velocity do for purchase requisitions?
Requisitions raised without item codes cannot be matched at receipt and cannot be bought on blanket orders. Velocity finds the right code while the requisition is being written. The work is split between specialist agents: Intake — Reads the approved requirement from the agreed mailbox or folder; Search — Searches the item master, past requisitions, orders and vendor records; Recommend — Proposes the best-supported code, with its confidence and reason; Review — Sends no-match and conflicting cases to a named reviewer, with the exact reason.
What results does it deliver?
≥ 90% of requisitions given a code, or a clear reason why not — pilot target; ≥ 85% of recommended codes match the approved answer — pilot target; ≥ 40% less handling time per requisition — pilot target. Every figure is labelled as measured in production, a pilot target, or a worked example on representative data.
Which systems does it work in?
Oracle EBS, Item master, Email, Shared folders. Velocity logs in with its own account and the permissions your IT team grants; there is no data migration or integration project.
What stays with your people?
No-match and conflicting cases go to a nominated reviewer. In the pilot, every change is made in a test environment with a full audit trail.
How does a pilot run?
Part of a twelve-week paid pilot, measured on the same cases before and after.
More of the work
A spare part from first request to requisition in weeks, not months
~4 weeksfrom weeks to several months
from first request to purchase requisition
Pilot target
Oil & gas
A supplier shortfall recovered before it stops the line
₹8.6 lakhfrom ₹21 lakh
to cover a 250-unit shortfall — about $9,800, against $24,000
Worked example
Manufacturing